From request to approval: Improve material data quality and supplier collaboration

Material data exchange between OEMs and suppliers should be clear, consistent and reusable.

In practice, it often isn’t.

Requests can be interpreted differently. Suppliers may deliver similar data in different structures. Review teams spend time consolidating, checking and correcting information before it can be approved and used.

The result is longer approval lead times, unnecessary supplier back-and-forth, more manual work and a higher risk of errors when the data is used downstream.

In this practical webinar, Eurostep will walk through a real-world OEM-supplier scenario and show how structured requests, supplier-friendly Excel deliveries, automated validation and reporting can help improve data quality, reduce rework and make supplier data easier to reuse in other systems.

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Why attend?

This webinar shows how a more structured approach can help teams improve:

• Data quality

• Collaboration efficiency

• Downstream reuse

Why does this matter?

When an OEM requests material data from one or more suppliers, the delivery must often comply with OEM-defined requirements and established standards.

Depending on the industry and use case, this may include requirements related to S2000M, S2000L, IPC-1752x, ISO 10303-239, Digital Product Passports or other standards-driven supply chain data initiatives.

The data may be needed for:

• Compliance and regulatory reporting

• Engineering and lifecycle management

• Long-term product data consistency

• Supplier collaboration and approval workflows

• Integration with downstream systems

• Building a stronger digital thread

But the challenge is not technical alone.

It is also a process and governance challenge.

Without a clear request, a defined delivery structure, early validation, and traceability from request to approval, teams are left to manage exceptions manually. Suppliers may need to resend files. Review teams lose time checking formats and correcting issues. And the receiving organisation may still lack confidence that the approved data is complete, consistent and ready to use.

What you’ll see in the webinar

This session will demonstrate a practical request-to-approval workflow, including how to:

• Issue a structured request for material data

• Help suppliers deliver part and material information in a consistent way

• Support supplier-friendly Excel-based deliveries

• Validate delivered data against OEM-defined requirements

• Reduce supplier back-and-forth caused by wrong formats or incomplete deliveries

• Improve traceability between the original request, delivered data and approval decision

• Create a validated information base that can support reporting, export and integration with other systems

Webinar agenda

The role and importance of standards
Why standards matter in material and supply chain data exchange, and why interpretation still needs to be governed.

Demonstration of a real-world business scenario
See how an OEM can request material data from suppliers, receive structured deliveries, validate the data and support the approval process.

Key takeaways
Practical lessons for improving data quality, collaboration efficiency, traceability and downstream use of supplier material data.

Q&A
Ask the Eurostep team your questions about standards, material data, validation and request-to-approval workflows.

Who should attend?

This webinar is relevant for anyone involved in requesting, delivering, reviewing, approving or using supplier material data.

It is especially relevant for teams working with:

• Material data management

• Supplier data exchange

• Product and part information

• Compliance and regulatory reporting

• Engineering data management

• Lifecycle information management

• PLM and configuration management

• Standards-based data exchange

• Integration between engineering, supplier and reporting systems

About Eurostep

Founded in Sweden in 1994 and now part of the BAE Systems family, we deliver ShareAspace - A proven, COTS collaboration layer that dismantles information silos and enables secure sharing of product lifecycle data across enterprises, contracts, and supply chains. ShareAspace enforces access rights, traceability, and configuration change control so you can share the right data with the right stakeholders throughout the lifecycle.

Trusted by engineering and operations teams at leading Nordic and European manufacturers for secure, multi-enterprise product data collaboration.